INDEX
Article 1 - Membership Article 2 - Organization
Article 3 - Meetings Article 4 - Finance
Article 5 - Legal Article 6 - Procedure Article 7 - By-law Changes Article 8 - Elections
1. NAME: The name of the Club shall be the "Cavalier King Charles Spaniel Club of Canada" hereinafter referred to as the Club.
2. AFFILIATION: The Club shall work in co-operation with the Canadian Kennel Club and may further affiliate itself with organizations devoted to similar aims and objects as the Club. Any such affiliation to be approved by the Club in a standing resolution to be attached to the By-laws hereunder at a later date.
3. THE AIMS AND OBJECTS: The aims and objects of the Club shall be the encouragement and development of the Cavalier King Charles Spaniel as a breed by; a) educating members and the public at large in the benefits of the Cavalier King Charles Spaniel
b) studying the breed standard and adherence to it.
4. AREA OF OPERATION: The area of operation of the club shall generally be the Dominion of Canada and all such surrounding countries as shall from time to time be affiliated therewith organizationally but nothing herein written shall be deemed to delimit the area in which members may seek to achieve their purposes.
5. REVISION OF THE CONSTITUTION: Changes in this Constitution may be made only after the proposed alterations have been raised for debate in at least two regular meetings of the club. Copies of the proposed additions, deletions or amendments shall be served on all members prior to such debate. A mail vote of the General Membership with 2/3rds approval of the replies received shall affirm any such alterations.
Top of Page ARTICLE 1- MEMBERSHIP
Section 1a:
Any person of full age of sixteen (16) years shall be eligible to join the Club upon sponsorship by two members in good standing. Non-resident applicants do not require sponsorship.
Section 1b:
All members shall have read and agree to abide by the constitution, by-laws and the code of ethics, and shall read and acknowledge the breeders guidelines. All membership in the Cavalier King Charles Spaniel Club of Canada is a privilege and may be revoked by the board for just cause.
Section 2a:
Membership fees shall be due on the first day of January each year for the ensuing year. If they are not paid by March 31st., the membership shall be deemed to have terminated. It shall be the duty of the Membership Chairman to prepare and send out a notice of annual renewal and arrange for such notice to be published in the Club's publication. A second and final notice shall be sent to delinquent members by the end of February each year. The Board of Directors shall have the power to review and increase, if necessary, the annual membership fees in September of each year, subject to approval of members at that meeting.
Section 2b:
New memberships commencing up to and including the month of September shall pay a full year's dues. Those joining after October 1st shall pay a full year's dues, such dues to run until December of the following year.
Section 3a: Individual One Vote; Family Two Votes
Ordinary members shall be those who have renewed their membership for the current year in one of the following categories:
Individual; Senior Individual; Family: Senior Family.
Section 3b: - No Vote
Associate Members shall be those persons in their first year of membership. Such persons shall become Ordinary Members upon their first renewal of membership They shall have all the privileges of an Ordinary Member except an election vote or a vote on monetary matters.
Section 3c: - No Vote
Non-Resident Members shall be those persons who are non resident in Canada. They shall have all the privileges and responsibilities of an Ordinary Member except a vote.
Section 3d: - No Vote
Honorary Members shall be those persons appointed by unanimous vote of the Board of Directors at any meeting. They shall have all the privileges and responsibilities of an Ordinary Member except a vote.
Section 3e: - One Vote
Life Members shall be those persons so appointed by unanimous vote of the Board of Directors at any board meeting. They shall have all the privileges and responsibilities of an Ordinary Member. All Presidents shall automatically become Life Members at the completion of their term.
Top of Page
ARTICLE 2 - ORGANIZATION
Section 1:
The Officers of the Club shall be the President, Vice-president, Secretary, Treasurer, Director (Shows), Director (Trophies), Director (Membership), Director (Obedience). Director (Western) [to represent British Columbia and Alberta], Director (Mid-Western) [to represent Saskatchewan, Manitoba and Ontario west of 85°longitude], Director (Eastern) [to represent Quebec and the Maritimes]. Office bearers, other than the Trophy Director, shall retire biannually but shall be eligible for reelection. The Trophy Director shall be elected to a one year term. Any office bearer must resign on seeking nomination for another position, such resignation to be effective on election date. At least 2/3ds of the office bearers at any given time must be Canadian citizens. Regional officers shall be elected by members resident in the region.
Section 2:
Executive Officers and their duties: President shall be Chairman at all Club meetings - shall be Chairman of the Board of Directors - shall be ex-officio a non-voting member of all Club committees. Vice-president shall act as President in the event that the President is unable to fulfill his duties until the next club election. The Vice-president: shall be in charge of all Specialty Perpetual Awards. Secretary: shall take the minutes at all Club and Board meetings - the minutes of these meetings to be mailed to members in conjunction with the following issue of Quotes. - shall attend to all Club correspondence promptly, forwarding letters to the affected Board members. Treasurer: shall keep an account of all financial activity - shall keep a Bank Account at a Canadian Chartered Bank or Trust Company in the Club's name - shall issue cheques as may be approved by the Club. No Executive Officer may hold office for more than two consecutive terms. Nothing herein stated shall deem an Officer ineligible to seek election to another office.
Section 3:
Board of Directors: shall consist of the Officers of the Club. plus the immediate Past-President, the Chairman of any Standing or Ad Hoc Committee may also be elected to the Board by the Executive.
Section 4:
The Standing Committees of the Club shall be those named to deal with Education, Hospitality, Cavalier Rescue, Nominations, Ways and Means and such committees as may from time to time be deemed necessary by the Board.
Top of Page
ARTICLE 3 - MEETINGS
Section 1:
Regular Meetings; The Club shall hold at least five (5) meetings per year.
Section 2:
Election Meeting: shall be the regular January meeting.
Section 3:
Annual Meeting: shall be the meeting held in conjunction with the Specialty Championship Show.
Section 4:
Other Meetings: Any group of members may hold meetings between regular meetings. A resume of such meetings must be sent to the Vice-president and General Secretary. Decisions reached at such meetings shall have no binding effect on the Club but may be presented at the next regular meeting.
Top of Page
ARTICLE 4 - FINANCE
Section 1:
Financial Year: The Financial Year shall commence on the first day of January and shall conclude on the thirty-first day of December next.
Section 2:
Banking: The funds of the Club, except for amounts specified in the Standing Resolutions as authorized to be placed in safe-keeping of certain officers as Petty Cash imprest fund, shall be placed in a branch of any Canadian Chartered Bank or Trust Company.
Section 3:
Disbursement of Funds: Should this Club remain inactive for a period of two (2) years, or should its members decide to dissolve the Club, all assets will be converted to cash and transferred by way of cheque to the following: University of Guelph (Veterinary Division), or as dictated by persons making bequests to the Club for funds as donated.
Top of Page
ARTICLE 5 - LEGAL
Section 1:
Signing Officers: The signing authorities of the Club shall be the four Officers listed in Article 2, Section 2, and any document requiring the official endorsement of the Club shall be deemed to have been duly signed when it bears the recognized signatures of any two of the said Officers, normally the President and Treasurer.
Top of Page
ARTICLE 6 - PROCEDURE
Section 1:
Authority: All meetings of the Club and its governing bodies shall operate under the Robert’s rules of order. All other matters of practice and procedures not otherwise resolved shall be governed by the practices followed by the Canadian Kennel Club.
Section 2:
Replacement of Office Bearers: If the Presidency is vacated during the Club Year, then the Vice- President shall act as President for the remainder of the year. Any other office vacated, or not filled at election time, shall be filled by selection of the office bearers. Office bearers so appointed shall serve until the following January.
Section 3:
Quorum: A quorum shall consist of eight (8) members of the Club at a general meeting, or four (4) members of the Board of Directors at a Board meeting.
Top of Page
ARTICLE 7 - ALTERATIONS OF BY-LAWS
Section 1:
Method: Changes in the By-laws may be made only after the proposed alterations have been raised for debate in at least two regular meetings of the Club. Copies of proposed additions, deletions or amendments shall be served on all members prior to debate. A mail vote of the General Membership with 2/3 approval of the replies received shall affirm any such amendments.
Top of Page
ARTICLE 8 - ELECTIONS
Section 1:
Nominations: the Nominating Committee shall send to the General Membership a letter requesting nominations at least sixty (60) days prior to election day. The Committee may also make nominations. All nominations must be received at least thirty (30) days prior to election day.
Section 2:
Resumes: Nominees may send resumes to all members.
Section 3:
Attendance: An Executive Officer must attend fifty percent (50%) of the scheduled meetings.
Section 4:
Eligibility: Voting members shall be those fully paid up members of the Club in the following categories:
- Individual - One Vote
- Senior Individual - One Vote
- Family Two Votes -Two votes
- Senior Family - Two Votes
- Life - One Vote
Section 5:
The Vote: Voting shall be conducted by mail. Ballots shall be mailed to all eligible members at least twenty-eight (28) days prior to election day.
Section 6:
Tabulation: All votes will go to an independent person for collection and tabulation.
Section 7:
Exemptions: Exemptions to Sections 1 and 5 of this article may be made by the Executive in case of a postal strike.
Top of Page
Please report any errors to admin@cavaliercanada.com
|
